Orchestry's "Leave in Place" archival method can be extended with a "Second Step" that will delete the archived workspace (using the same policy) after a defined period of time.
The 'Second Step' method is only available for "Leave in Place" archival methods.
How to Enable the 'Second Step' in 'Leave in Place' Archival Policies
To enable the Second Step on a new or existing policy. Within the Policy editing wizard:
- Navigate to the Select Archival Method tab
- Select the Archive in Place Method (see limitations below)
- Enable the toggle under the Add Second Step section
- A new tab at the top of the Policy editing wizard will appear:
- Complete the required configuration for your first step and navigate to the Second Step tab.
- Select a secondary (second step) Archival Method of either Move to SharePoint Archive or Delete.
- In the case of a Move to SharePoint Archive, complete the associated configuration for archival repository and desired actions
- In the case of a Move to SharePoint Archive, complete the associated configuration for archival repository and desired actions
- Select the interval of time between the first and second step.
- Select the Policy Execution method
- If the Notification option is used, apply the desired configuration.
- If the Notification option is used, apply the desired configuration.
- Save the Policy.
NOTE: When adding a second step to an existing policy, Orchestry (still) calculates the interval starting from the date of the initial archival, rather than the date the second step configuration is added.
Monitoring
We have added functionality to make it easier to track what stage of archival a workspace may be in, given the addition of multiple steps. When looking at a workspace in the Workspace Details page, the top right section of the page will indicate what has taken place and whether 1 or 2 steps were carried out.
We also log the activity of a second step alongside the audit log for all lifecycle actions in the Lifecycle tab:
